MINUTES

April 13, 2026

Board of Trustees Meeting

Arcola Public Library District

Those present - Jeff Saunders, Mark Eadie, Debbie Sosamon, Carey Wood, Alden Nay, Emily Coombe,Allison Cox, Tina Vandeveer (Bookkeeper), Laura Robey (Director)
Absent -

President Saunders called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the March monthly meeting were presented and reviewed. Coombe motioned to accept the minutes and seconded by Sosamon. The motion carried.

Financial Report

• Financial report from the month of March was presented and reviewed. Motion was made by Eadie to accept the report and to pay bills. Motion was seconded by Nay. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Committee Reports

• None

Librarian’s Report

• Report received and reviewed. (attached)

Old Business

• Concerning the fire escape deterioration and building leak situation, Architectural Expression LLP (an engineering firm) has been contacted and consulted as to our need to renovate and repair our current situation. Details in new business item 9b.
• It was decided, after discussion, that the Carnegie Gift monies be designated for a “Hoopla” subscription; a service that allows patron access to media online. Hoopla’s all-in-one service brings together a wide range of digital formats— audiobooks, eBooks, comics and manga, music, movies, TV shows, and more—into a single user-friendly app. Coombe made the motion to do so, Wood seconded and the motion carried.

New Business

• New committees are to be formed. The Building and Grounds Committee and Personnel and Patronage Committee. Each will be two members of the board plus the director. These positions will be appointed next month.
• After viewing of the Architectural Expressions proposed service agreement, Coombe motioned that we contract with Architectural Expressions. Sosamon seconded and the motion passed.
• Eadie motioned that the door chime upgrade be done by our current security contractor, Detection Security Co., Inc. Nay seconded and the motion passed.
• Lighting Upgrade project proposals from Hope Electric LLC were tabled pending revised requests.
• DAR donation of a tree in honor of 250th US anniversary, though appreciated, will be reconsidered. Possible donation of a bench to commemorate.

• Motion to adjourn at 7:02 p.m. by Coombe, second from Nay, motion carried.

Mark Eadie, secretary