MINUTES

September 14, 2026

Board of Trustees Meeting

Arcola Public Library District

Those present - Mark Eadie, Alden Nay, Emily Coombe, Carey Wood, Allison Cox, Debbie Sosamon, Laura Robey (Director), Tina Vandeveer (Bookkeeper)
Absent - Jeff Saunders

VicePresident Nay called the regular monthly meeting to order at 6:00 p.m.

Public Comments

• None
• Minutes from the the August monthly meeting were presented and reviewed. Coombe motioned to accept the minutes and seconded by Sosamon. The motion carried.

Financial Report

• Financial report from the month of August was presented and reviewed. Motion was made by Eadie to accept the report and to pay bills. Motion was seconded by Cox. Motion passed with all those present voting yea, no nays.

President’s Comments

• None

Committee Reports

• None

Librarian’s Report

• Report received and reviewed. (attached)

Old Business

• Coombe made the motion to contract Libby Jo Art Studio of Villa Grove to paint “Children Friendly” murals in the basement. Project to be paid for with monies from the Nacke Memorial and Wightman Memorial. Woods seconded and the motion carried.
• Eadie made the motion that the Construction Project 2027’s Engineer contract be amended $1,500 to include additional options. Cox seconded and motion passed.

New Business

• Eadie made the motion to confirm the hire of Alex Gutierrez, Coombe seconded. Motion carried.
• Robey presented Mathew Headrick’s application for hire as part time clerk. Eadie motioned to hire. Sosamon seconded and the motion carried.
• Robey presented Alden Nay’s letter of resignation from the board.
• Board Members were presented packets for those up for election. Wood for a 2 year term and Saunders, Cox and Coombe for a 4 year term. Filling the vacancy created by Nay was tabled for appointment after more solicitation.
• Election of Officers for the year has been postponed for the past two months. Nominations for office were Wood for President, Cox for VicePresident, Eadie for Secretary, and Coombe for Treasurer. Position appointments approved by consensus.

• Motion to adjourn at 7:35 p.m. by Eadie, second from Nay, motion carried.

Mark Eadie, secretary

Amendment - Following adjournment of the meeting, it was realized that, concerning the “Proposed Budget”, a formal vote to “Adopt” it had not been documented. The motion by Eadie to adopt the proposed budget was confirmed by consensus.